York House
Waterside Court
Medway City Estate
Rochester
Kent
UK
ME2 4NZ
Tel No. +44 (0)1634 298 750
Fax No. +44 (0)1634 294 517
PaperMountains is a brand of:
Sernicom Ltd.
Paper Mountains - Document Scanning Services.
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A Brief introduction to Electronic Archiving and Document Scanning
This website is for anyone who feels as if they are climbing a mountain of paper everyday. One of the effects of running a successfully business is that you generate vast quantities of paper both incoming and outgoing.
Electronic Archiving is the process of scanning documents into an electronic format such as TIFF or PDF and then storing it in an Electronic Filing Cabinet or EDM system so that it can be found quickly and easily using index information or meta data captured from the document itself.
Our document scanning bureau will take your paper mountain and using industry leading hardware, software and processes quickly transform it into easily managed electronic documents, accurately indexed and at the finger tips of any one in your organisation who is authorised to view them, whevever they are in the world. The original paperwork can then be stored at a low cost off site document storage facility or be securely destroyed in an environmentally friendly way.
Make Savings Today with paperMountains Document Scanning.
When you decide to take advantage of our paper scanning bureau you will find that you can make substantial savings by:
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Reducing Paper Handling Costs
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Reclaiming Lost Space
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Increasing Productivity
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Lowering Phone Bills
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Copying and Printing Less
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Reducing Postal Charges
To find out more about what your paper is costing you and the substantial savings which can be achieved by converting them to electronic documents click here.
New to Electronic Archiving, Data Capture and Document Scanning?
If this is your first Data Capture or Electronic Archiving project then we know this site will be of use to you as a source of information on all things scanning and data capture related, please Click Here to add us to your favourites and feel free to visit regularly as new material is constantly being added. Call Now to speak with one of our experienced document scanning consultants on +44 1634 818800 and they will be able to answer any questions you might have.
If you have any enquiries about Electronic Archiving please feel free to Contact Us
Already have an Electronic Document Management System ?
You may already have an electronic document storage system within your organisation which is currently used for a very specific task or for the processing of new documents only. This will almost certainly have the capacity to store your mountain of legacy documents, however the time and effort it would take you to scan this yourself is probably prohibitive due to the fact that the scanner is suitable for current documents rather than the vast quantities of legacy paperwork you have stored away, the paper is not stored with scanning in mind and you simply have more than enough to do keeping on top of current work and doing what you do best. If this is the case then you are perfectly placed to take advantage of our bureau scanning services because document scanning is what we do best, we understand not only the technology but also the part documents play within organisations and how they interact with the business process.
Microfilm Scanning Bureau Services
Microfilm has for a while played a part in the document archival strategies of many companies. Documents currently stored on microfilm and microfiche can be utilised and fully integrated into the same systems as your paper documents using our microfilm scanning bureau.
We are often asked: "Document scanning is very well but my documents are all shapes and sizes, can PaperMountains still help me?". To which we answer a resounding "YES!" We have chosen our scanners and software so that we are able to scan even the trickiest of documents at any thickness in sizes up to A0 plans and drawings. If you do not want to destroy the bindings then our book scanning service is what you require.
Electronic Archiving of paper documents is something many organisations have tried on a project by project or department by department basis over the years. If your company is like this with small legacy EDM systems spread throughout then we at PaperMountains are able to migrate these images and data onto one unified platform and format. PaperMountains has a data conversion service which will automate and streamline this process for you drawing on a wealth of experience with many legacy EDM systems including Canofile.
To find out how Document Scanning or Microfilm Scanning can streamline your business process and save your company money contact our experienced team today.
Improve the Security Of Your Documents
Security of documents means far more than just who can and can't see them, although this is an area that any organisation should be concerned with. Today companies spend vast ammounts of money backing up their computers every night and entering into disaster recovery contracts that would allow their staff to have an desk, phone and computer with access to all their systems in the event of the destruction of their offices, however very few pay any thought to what these staff would do if they needed to see a document which was only held on paper. Perhaps this is because the fileing system which has served them for years unnoticed has slipped below their radar because of the attention paid to computers, perhaps it is because 'they don't think it could happen to them' or perhaps it is because they think 'you can't back up a file cabinet'.
Our research has shown that in most cases it is the later, people know how suseptable to FIRE, WATER and WIND paper is , you anly need to watch the news to see the ammount of paper blowing down the streets after any explosion, fire or building colapse, yet it is just too impractical and costly to take a photocopy of everything they store and move it off site so they cross their fingers and run the risk because they think they have no alternative. They are WRONG, you can back up your paper as quickly and as easily as you back up you accounts, email or SAP system simply by scanning it to an electronic archiving system and treating that electronic archive in the same way you would any other IT System.
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If you keep your documents off site in a warehouse with no backups beware as these are not immune to the perils faced by any other building.
This Report on the BBC website Highlights the dangers as a document storage facility burns in the East End of London (UK).
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When working from home or visiting a client how often do you have the only copy of a critical document which could be needed whilst you are away, lost or stolen? Would you know what had gone until it was needed in the future? By using Document Scanning all your documents you travel with can be stored to cd, hard drive or memory stick for easy secure access where ever you find yourself and the precious originals are archived and backed up at base so you need never loose then. As an added bonus you can add password to and encrypt all of your electronic documents so that in the event of them getting lost or stolen they cannot be read by anyone else.
Paper Document Storage for when the Paper Mountain is gone:
The PaperMountains' methodologies for scanning and indexing documents whether they be paper, microfilm, book or drawing coupled with the high accuracy of our index data capture process means you should never loose a document again, however we understand there are some documents you feel you just can't get rid of such as contracts or critical compliance documents, the loss of which could prove highly costly to your organisation. If you have such documents then you can have all the benefits of document scanning including reclaiming your valuable office space and yet still have the peace of mind from knowing that should you need to produce the original it still exists by letting us store them for you in our secure warehouse.
This document storage is competitively priced as it is located out of town and does not attract the cost per square foot that your office does. Day to day you can view, mail and use the Electronic copies we have created for you and should they not be accepted as sufficient, say for instance to be used as evidence in a court case, we are able to quickly retrieve the original for you. Our experience tells us however that when the authenticity of an electronic document is challenged in such a way the other party will drop their insistence on the original paper document being produced when they know it exists and the document and imaging process is shown to them.
You are in Good Company
When you choose PaperMountains to handle your document scanning and data capture you are in good company as we are the choice of many bluechip companies, household names and government organisations. Our CLIENTS page shows you a selection of those who already trust BTS PaperMountains to handle their Electronic Archiving, Document Scanning and Data Capture.
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